Issue Date: November 07, 2025
Proposal Due Date: November 19, 2025
Anticipated Award Date: December 1, 2025

To Whom It May Concern:

IREX (International Research & Exchanges Board) is seeking proposals from qualified respondents to design graphics for a program evaluation report for its Leadership Practice. Designs from the vendor may include but are not limited to:

• Small-scale graphics and designs including 1/4, 1/2, and full-page designs for a narrative report of up to 20 pages;
• Front and back cover designs;
• Formatting of the report with the graphics;
• Summative one-pager of the report’s findings.

IREX reserves the right to withdrawal this request for proposals at any time up to the award of the contract.

I. Proposal Requirements

Organizations interested in providing this service must submit a proposal which demonstrates the organization’s capacity to provide:

• Ability to design high-quality, high-resolution images, based on specific branding parameters.
• Ability to quickly produce and deliver orders with options for expedited production and delivery.
• Capacity to produce a wide variety of designs. At minimum, must be able to design a multipage graphic that combines visualized data with impact storytelling/individual feature stories or quotes, and designs incorporating logos and program-specific styles and branded colors.
• Provide graphic design services with inputs from IREX.
• Provide customer support assistance in setting up the design order and resolve any technical or logistical challenges that may arise; a dedicated account manager or single point of contact is strongly preferred.
• Will present up to 2–3 design options per request, with up to 2 rounds of design refinement, and up to 3 rounds of minor edits.

II. Proposal Content

• Capacity statement outlining key personnel’s experience completing similar projects (No more than 1 page single spaced).
• Portfolio(s) of key personnel including three examples of similar work.
• Two professional references which must be clients, supervisors, or collaborators for similar work.
• Financial proposal*

*Proposals must be accompanied by a budget in sufficient detail to determine the price elements. Exact order details (including branding and design specifications) will be determined with the selected vendor.

III. Proposal Submission Requirements

If you are interested in furnishing this service, please e-mail a proposal to acakar@irex.org Attn: Amber Cakar.

If you decide to submit a proposal, it must be received no later than 5:00 p.m. Eastern Standard Time on the closing date indicated above. Late submissions will only be considered in the best interest of the project, and then at IREX’s sole discretion. All proposals submitted must be valid for a period of not less than sixty (60) calendar days from the closing date indicated above.

IV. Proposal Evaluation

The criteria are listed in descending order, starting with the most important factors to be evaluated.

• Ability to meet proposal requirements as listed in section 1 (30%)
• Overall Price Competitiveness (30%)
• Demonstrated capacity to produce similar items (30%)
• Flexibility & Customer Service (10%)

IREX may at its discretion ask for additional information or perform site visits. IREX may accept multiple bidders and partial bids for the services requested.

Contact Information

Name: Amber Cakar

Title: Senior Program Officer

IREX

1350 Street NW, Suite 1100

Washington, D.C. 20005