Issue Date: 10.29.25

Proposal Due Date: 11.17.25 at 5:00 p.m. Eastern Standard Time  

Anticipated Award Date: As soon as possible

Location of the consultant: Based in East African countries preferred, remote possible 

Estimated dates of work: up to 30 days, with potential adjustments based on scope.

Competitive Procurement

To Whom It May Concern:

IREX (International Research & Exchanges Board) is seeking proposals from qualified individuals to arrange logistics and perform financial processes for short-term SAFE operations in East Africa – these may include trainings, individual risk mitigation, and workshops tailed to local contexts. The remaining time of the project is between 2-5 months. Please note this position is a consultancy-based job with a timeline depending on the needs of the project and funding. 

IREX will prioritize local nationals based in East Africa with experience of working in the region.

IREX reserves the right to withdrawal this request for proposals at any time up to the award of the contract. 

Proposal Requirements

Individuals interested in providing this service must submit a CV which demonstrates the consultant's experience and capacity to:

• Provide support for training logistics and financial processes, as outlined in the scope of work. Advise on and facilitate arrangements for accommodations, transportation, and training venues.
• Prepare recommendations and documentation for payments to vendors, in accordance with project requirements. Ensure that all procurement is in compliance with local government, U.S. Government and IREX regulations. Develop agreements with IREX vendors in accordance with laws in the home country and IREX requirements.
• Support project team with training logistics and financial documentation, as agreed in advance.
• Assist with communications and follow-up with training participants.
• Keep an efficient and transparent financial filing system for training activities.
• Coordinate with various service vendors (in and outside the country) to ensure successful completion of the training.
• Prepare bank and cash payments to vendors.
• Prepare several wire requests to IREX Offices.
• Assist vendors in receiving VAT exemption and monitor VAT status.
• Additional services may be requested, subject to mutual agreement and amendment of the scope of work

The ideal consultant will possess the following qualifications:

• Bachelors in relevant field required.
• Minimum of two years of logistical and financial support experience.
• Training related experience will be considered as an advantage.
• Knowledge of journalism sector as well as operating environment and media landscape in Africa
• Experience working in high-risk environments is a plus.
• Experience of working constructively as part of a small team.
• Proficiency in regional languages is highly preferred (e.g. Hausa, Yoruba, Lingala, Swahili, Amharic or Somali).
• English language skills required.
• Effective oral and written communication credentials.
• Strong representational and organizational skills

IREX may at its discretion ask for additional information, including references. Issuing this call does not commit IREX to select any applicant/expert. IREX might select more than one candidate from this call. IREX reserves the right, based on availability of funding and consultant(s) performance, to enter into subsequent contractual agreements with the winning vendor(s) for a period of up to three years without issuing a new call for applications.  

Proposal Submission Requirements

If you are interested in furnishing this service, please submit a CV to this application. 

If you decide to submit a proposal, it must be received no later than 5:00 p.m. Eastern Standard Time on the closing date indicated above. Late submissions will only be considered if in the best interests of the project, and then at IREX’s sole discretion. All proposals submitted must be valid for a period of not less than sixty (60) calendar days from the closing date indicated above.

If you are interested in furnishing this service, please email a CV to sdoroshenko@irex.org that includes your daily rate requirements.

Candidate Evaluation

The criteria are listed in descending order starting with the most important factors to be evaluated.

• Previous experience (40%)
• Qualifications (50%)
• Immediate Start Availability (10%)

Renewal

IREX reserves the right, based on availability of funding and vendor performance, to enter into subsequent contractual agreements with the winning vendor for a period of up to three years without issuing a new RFP.